1. School‑level letters (1–8)

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These do not have fixed national emails because every school is different. Parents have to pull them from the school website.

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Who they need and where to find them:

• Headteacher / Office

  • Go to school website → “Contact us”

  • Look for:

    • office@…

    • admin@…

    • head@… or headteacher@…

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• Designated Safeguarding Lead

  • Go to school website → “Safeguarding”

  • They must list the Designated Safeguarding Lead and usually an email.

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• Chair of Governors

  • Go to school website → “Governors” or “Governance”

  • Look for “Contact the Chair” or an email like chair@… or governors@…

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• Special Educational Needs Coordinator (SENCO)

  • Go to school website → “SEND” or “Special Educational Needs”

  • Email is usually listed there.

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• Data Protection Officer

  • Go to school website → “Privacy Notice” or “Data Protection”

  • They must list the Data Protection Officer and an email.

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If you want, we can add a line in the pack that literally says:

“If you cannot find a named email, send to the main office email and write in the subject line: ‘FOR THE ATTENTION OF [ROLE]’.”

 

 

LETTER 1 — INFORMATION REQUEST

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What this letter does:  This letter forces the school to explain exactly what wireless system they installed, what equipment is in the building, whether it is switched on yet, and what safety checks they claim to have done. It exposes whether the school actually understands the system they installed or whether they simply accepted it without checking. It also forces them to reveal whether they considered children’s health, safety, and privacy before installation.

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What to expect back:  A list of equipment, activation dates, and any documents they have (or excuses if they don’t).

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Timescale: 5 working days

 

 

 

LETTER 1 — INFORMATION REQUEST (FULL MERGED VERSION)

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Subject: Request for Information Regarding New Wireless System (Including WiFi 6E)

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Dear [Headteacher’s Name],

I am writing as a parent to request clear and complete information regarding any recent or planned installation of new wireless infrastructure at [School Name], including any equipment operating in the 6‑gigahertz frequency band (commonly known as WiFi 6E) under the Department for Education’s Connect the Classroom programme.

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Because this technology operates in a new, higher‑frequency range and is being installed in an environment where children are legally required to be present, parents must be fully informed about what has been installed, how it operates, and what safety assessments have been carried out.

I am therefore requesting the following information:

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1. Equipment Installed or Planned

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Please confirm:

• The make, model, and type of all wireless access points, controllers, and related equipment.

• Whether the system is fully active, partially active, or scheduled for activation, including dates.

• Whether the system includes cloud‑managed WiFi platforms (for example, Cisco Meraki or similar).

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2. Safety, Health, and Exposure Assessments

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Please provide:

• Any Health and Safety risk assessments carried out before installation.

• Any exposure evaluations or safety checks relating to radiofrequency emissions.

• Any independent assessments or external advice the school relied upon.

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3. Data Protection and Privacy Documentation

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Please provide:

• The Data Protection Impact Assessment (DPIA), which is legally required before installing any system that processes children’s data.

• The Data Processing Agreement between the school and the WiFi management provider.

• Confirmation of what data is collected, how it is stored, who it is shared with, and under what legal basis.

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4. Governance and Approval

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Please confirm:

• Whether the governing body was consulted and approved the upgrade.

• Whether governors reviewed the risk assessment and DPIA before installation.

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Why this request is necessary

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This request is based on a substantial body of scientific and international evidence, including:

• A review of 100 studies on low‑intensity radiofrequency radiation, where 93 studies reported oxidative stress, DNA damage, or biological disruption.

• The World Health Organization’s cancer research agency classifying radiofrequency radiation as “possibly carcinogenic to humans” (Group 2B).

• An analysis of more than 2,200 studies showing 68.2% reported biological or health effects.

• Evidence that children absorb more radiofrequency energy due to thinner skulls, smaller bodies, and higher water content in tissues.

• The BioInitiative Report’s review of 1,800+ studies recommending wired connections in schools.

• Concerns raised by a Harvard paediatric neurologist that radiofrequency exposure may affect learning, memory, immune function, and metabolic processes.

• The fact that long‑term biological research on 6‑gigahertz frequencies is limited, especially for children.

• Precautionary restrictions in France, Belgium, Israel, and Cyprus, where wireless networks are limited or banned in nurseries and primary schools.

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Given this evidence, it is reasonable and necessary for parents to understand exactly what systems are being installed and how risks have been assessed.

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Response Time

Please provide the requested information within 5 working days.

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Yours sincerely,

[Your Name]

Parent of [Child’s Name]

[Your Contact Details]

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LETTER 2 — RISK ASSESSMENT REQUEST

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What this letter does:  This forces the school to provide the legally required Health and Safety risk assessment for the wireless system. Schools must do this before installing anything that could affect children’s health. If they cannot provide it, it means they installed the system without assessing the risks — which is a breach of Health and Safety law.

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What to expect back:  Either the risk assessment, or an admission that they don’t have one.

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Timescale: 5 working days

 

 

 

 

 

⭐ LETTER 2 — RISK ASSESSMENT REQUEST (FULL MERGED VERSION)

 

LETTER 2 — FORMAL REQUEST FOR RISK ASSESSMENT (WiFi 6E)

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Subject: Formal Request for Risk Assessment for New Wireless System (Including WiFi 6E)

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Dear [Headteacher’s Name],

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Following my previous request for information about the new wireless system at [School Name], I am now formally requesting a copy of the risk assessment relating to the installation and operation of this system, including any equipment operating in the 6‑gigahertz frequency band (WiFi 6E).

Schools are legally required to conduct written risk assessments for new equipment and environmental changes. Parents are entitled to review these assessments to understand how risks to children have been evaluated.

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The risk assessment must demonstrate that the school has considered:

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1. International and scientific evidence

• The World Health Organization’s classification of radiofrequency radiation as possibly carcinogenic.

• The review of 100 studies showing 93 cases of oxidative stress and biological disruption.

• The analysis of 2,200+ studies showing 68.2% reporting biological effects.

• Evidence that children absorb more radiofrequency energy and are more vulnerable.

• The BioInitiative Report’s recommendation that wireless networks be avoided in schools.

• Concerns raised by a Harvard paediatric neurologist about effects on learning, memory, immune function, and metabolism.

• The lack of long‑term research on 6‑gigahertz frequencies.

• Precautionary restrictions in France, Belgium, Israel, and Cyprus.

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2. Legal duties

• The school’s duty under the Health and Safety at Work Act to assess and manage risks.

• The requirement to consider children’s vulnerability as a protected group.

• The duty of care owed to pupils.

• The requirement to consider wired alternatives as a safer option.

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Please provide:

1. The full risk assessment document(s).

2. Any assessment of radiofrequency exposure levels in classrooms.

3. Any consideration of wired alternatives.

4. Any external advice or consultation relied upon.

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Response Time

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Please provide this documentation within 5 working days.

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Yours sincerely,

[Your Name]

Parent of [Child’s Name]

[Your Contact Details]

 

 

LETTER 3 — INSTALLATION & ACTIVATION DOCUMENTATION

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What this letter does:  This forces the school to hand over the installation report, commissioning checks, activation schedule, and any safety documents provided by the installers. It exposes whether the system was installed correctly and whether anyone checked it before turning it on.

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What to expect back:  Installation paperwork, activation dates, or excuses if they don’t have them.

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Timescale: 5 working days

 

 

 

 

 

⭐ LETTER 3 — INSTALLATION & ACTIVATION DOCUMENTATION REQUEST

 

Subject: Request for Installation, Commissioning and Activation Documentation — Wireless System (Including WiFi 6E)

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Dear [Headteacher’s Name],

Thank you for your previous responses. To fully understand the introduction of the new wireless system at [School Name], I am now requesting the technical, safety, and compliance documentation that should accompany any installation of wireless infrastructure, including equipment operating in the 6‑gigahertz frequency band (WiFi 6E).

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This request is necessary because this technology operates continuously in classrooms where children are legally required to be present, and because the school has legal duties relating to health, safety, data protection, and safeguarding.

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I am therefore requesting the following documentation:

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1. Installation Documentation

Please provide:

• The installation summary or project completion report supplied to the school.

• The locations and number of access points, especially those placed in classrooms or areas where children spend long periods.

• Any floor plans or placement diagrams provided by installers.

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2. Commissioning / Handover Documentation

Please provide:

• The commissioning report or handover certificate.

• Any performance checks, signal strength tests, or safety checks carried out.

• Any exposure measurements or compliance statements.

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3. Activation Schedule

Please confirm:

• Whether the system is active, partially active, or scheduled for activation.

• The activation dates and any phased roll‑out.

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4. Safety and Compliance Documentation

Please provide:

• Any documentation referencing exposure limits, manufacturer safety information, or compliance with international guidelines.

• Any Health and Safety risk assessments relating to radiofrequency exposure.

• Any external advice the school relied upon.

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5. Data Protection Documentation

Please provide:

• The Data Protection Impact Assessment (DPIA), which is legally required before installing any system that processes children’s data.

• The Data Processing Agreement between the school and the WiFi management provider (for example, Cisco Meraki or similar).

• Confirmation of what data is collected, how it is stored, who it is shared with, and under what legal basis.

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6. Governance Documentation

Please confirm:

• Whether the governing body reviewed and approved the installation.

• Whether governors reviewed the risk assessment and DPIA before installation.

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Why this request is necessary

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This request is grounded in substantial scientific and international evidence, including:

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• The World Health Organization’s classification of radiofrequency radiation as possibly carcinogenic.

• A review of 100 studies showing 93 cases of oxidative stress, DNA damage, and biological disruption.

• An analysis of 2,200+ studies showing 68.2% reporting biological or health effects.

• Evidence that children absorb more radiofrequency energy due to anatomical and developmental factors.

• The BioInitiative Report’s recommendation that wired connections be used in schools.

• Concerns raised by a Harvard paediatric neurologist about effects on learning, memory, immune function, and metabolism.

• Limited long‑term research on 6‑gigahertz frequencies, especially for children.

• Precautionary restrictions in France, Belgium, Israel, and Cyprus.

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Given this evidence, parents must be able to review the documentation that demonstrates how the school has assessed and managed potential risks.

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Response Time

Please provide the requested documentation within 5 working days.

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Yours sincerely,

[Your Name]

Parent of [Child’s Name]

[Your Contact Details]

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LETTER 4 — SAFEGUARDING CONCERN

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What this letter does:  This turns the issue into a safeguarding matter. Once logged, the school must treat it as a safeguarding issue, not a complaint. This forces them to investigate properly, respond formally, and record the concern in their safeguarding system. It also triggers oversight from the Designated Safeguarding Lead.

What to expect back:  A same‑day acknowledgement and a formal safeguarding response.

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Timescale: Same day acknowledgement Full response within 5 working days

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⭐ LETTER 4 — FORMAL SAFEGUARDING CONCERN (FULL MERGED VERSION)

 

Subject: Formal Safeguarding Concern — New Wireless System (Including WiFi 6E)

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Dear [Safeguarding Lead’s Name] and [Headteacher’s Name],

I am raising a formal safeguarding concern regarding the installation and activation of the new wireless system at [School Name], including equipment operating in the 6‑gigahertz frequency band (WiFi 6E).

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Parents have already requested:

• Information about what has been installed.

• The risk assessment.

• Installation and commissioning documentation.

• Activation schedules.

• Safety and compliance information.

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These have not been provided in full, meaning parents cannot verify that appropriate safeguarding and health protections have been applied before exposing children to continuous radiofrequency emissions in classrooms.

Because safeguarding is a statutory duty, this concern must be logged and addressed formally.

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⭐ Why this is a safeguarding issue

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This concern is based on a substantial body of scientific and policy evidence, including:

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1. International scientific evidence

• The World Health Organization’s cancer research agency classifying radiofrequency radiation as “possibly carcinogenic to humans”.

• A review of 100 studies on low‑intensity radiofrequency radiation, where 93 studies reported oxidative stress, DNA damage, lipid peroxidation, and disruption of antioxidant systems.

• An analysis of over 2,200 studies showing 68.2% reported biological or health effects.

• Evidence that children absorb more radiofrequency energy due to thinner skulls, smaller bodies, higher water content, and longer lifetime exposure.

• The BioInitiative Report’s review of 1,800+ studies recommending wired connections in schools.

• Concerns raised by a Harvard paediatric neurologist that radiofrequency exposure may affect learning, memory, immune function, and metabolic processes.

• Limited long‑term research on 6‑gigahertz frequencies, especially for chronic exposure in children.

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2. International policy decisions

• France has banned WiFi in nurseries and restricts it in primary schools.

• Belgium has banned WiFi in preschools.

• Israel and Cyprus have issued restrictions and guidance limiting WiFi in early‑years settings.

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3. Legal safeguarding duties

Schools must:

• Protect children from foreseeable harm.

• Conduct risk assessments for environmental hazards.

• Ensure health and safety in all learning environments.

• Consider children’s vulnerability as a protected group.

• Provide transparent information to parents.

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Failure to assess or disclose risks is a safeguarding failure.

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⭐ What I am requesting

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Please:

1. Log this as a formal safeguarding concern in the school’s safeguarding system.

2. Provide the reference number for this concern.

3. Provide documentation showing how the school has ensured pupil safety in relation to radiofrequency exposure.

4. Confirm the activation dates and what safety checks were completed beforehand.

5. Confirm whether wired alternatives were considered as a safer option.

6. Confirm whether the governing body reviewed the safeguarding implications.

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⭐ Response Time

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I expect same‑day acknowledgement of this safeguarding concern and a full response within 5 working days.

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Yours sincerely,

[Your Name]

Parent of [Child’s Name]

[Your Contact Details]

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LETTER 5 — GOVERNING BODY OVERSIGHT

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What this letter does:  This alerts the governors that the school has not provided the required documents. Governors are legally responsible for safety, safeguarding, and compliance. This letter forces them to step in, review what the school has done, and demand answers from the headteacher.

What to expect back:  A formal response from the Chair of Governors.

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Timescale: 10 working days

 

 

 

⭐ LETTER 5 — GOVERNING BODY OVERSIGHT REQUEST

 

Subject: Request for Governing Body Oversight — New Wireless System (Including WiFi 6E)

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Dear [Chair of Governors],

I am writing as a parent of a child at [School Name] to request the governing body’s formal oversight regarding the installation and activation of the new wireless system, including equipment operating in the 6‑gigahertz frequency band (WiFi 6E).

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Parents have already requested from the school:

• The risk assessment for the new wireless system

• Installation and commissioning documentation

• Activation schedules

• Safety and compliance information

• Data protection documentation

• Confirmation of governing body approval

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These have not been provided in full, leaving parents unable to verify that appropriate health, safety, safeguarding, and data protection measures have been taken.

Because the governing body is legally responsible for oversight of school safety, safeguarding, and compliance, this matter must be reviewed at governance level.

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1. Legal responsibilities of the governing body

As governors, you have statutory duties under:

• The Health and Safety at Work Act, requiring you to assess and manage risks to all persons on school premises

• The Management of Health and Safety at Work Regulations, requiring written risk assessments

• The Data Protection Act and UK data protection law, requiring Data Protection Impact Assessments before deploying systems that process children’s data

• Your duty of care to pupils

• Your responsibility to ensure safeguarding standards are met

• Your responsibility to ensure parents are informed about significant environmental changes affecting children

These duties apply directly to the installation of new wireless systems.

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2. Scientific and international evidence requiring oversight

This request is grounded in substantial scientific and policy evidence, including:

• The World Health Organization’s classification of radiofrequency radiation as possibly carcinogenic

• A review of 100 studies showing 93 cases of oxidative stress, DNA damage, and biological disruption

• An analysis of 2,200+ studies showing 68.2% reporting biological or health effects

• Evidence that children absorb more radiofrequency energy due to anatomical and developmental factors

• The BioInitiative Report’s recommendation that wired connections be used in schools

• Concerns raised by a Harvard paediatric neurologist about effects on learning, memory, immune function, and metabolism

• Limited long‑term research on 6‑gigahertz frequencies, especially for children

• Precautionary restrictions in France, Belgium, Israel, and Cyprus

Given this evidence, it is essential that the governing body ensures the school has met its legal obligations.

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3. What I am requesting from the governing body

​Please confirm:

1. Whether governors were formally consulted and approved the WiFi 6E upgrade before installation.

2. Whether governors reviewed the Health and Safety risk assessment before installation.

3. Whether governors reviewed the Data Protection Impact Assessment before installation.

4. Whether governors reviewed the Data Processing Agreement with the WiFi management provider.

5. Whether governors were informed of the scientific evidence and international precautionary policies listed above.

6. Whether activation will proceed before parents receive the required documentation.

7. Whether the governing body will now require the school to provide the missing documents to parents.

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Response Time

I look forward to your response within 10 working days.

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Yours sincerely,

[Your Name]

Parent of [Child’s Name]

[Your Contact Details]

 

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LETTER 6 — REASONABLE ADJUSTMENTS (PHONE BAN)

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What this letter does:  This protects children with medical needs, disabilities, autism, anxiety, or caring responsibilities. It forces the school to allow the child to keep their phone as a reasonable adjustment under equality law. It prevents the school from confiscating the phone without considering the child’s needs.

What to expect back:  A written confirmation of the adjustments they will make.

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Timescale: 10 working days

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⭐ LETTER 6 — REASONABLE ADJUSTMENTS REQUEST (EQUALITY ACT)

 

Subject: Request for Reasonable Adjustments Under the Equality Act — Mobile Phone Ban

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Dear [Headteacher’s Name],

I am writing as the parent of [Child’s Name], a pupil in [Year Group] at [School Name], to request reasonable adjustments under the Equality Act in relation to the school’s mobile phone ban, which now has statutory force.

The Equality Act requires schools to make reasonable adjustments for pupils who would otherwise be placed at a substantial disadvantage compared to others. This duty is anticipatory, meaning the school must consider adjustments before problems occur.

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My request relates to the following:

Option A — Disability / Autism / Communication Needs

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(Use this section if relevant)

[Child’s Name] has a diagnosis of [condition], which meets the definition of disability under the Equality Act.

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They use their mobile phone as:

• a communication device

• a sensory regulation tool

• an anxiety management tool

• a transition support tool

• or another essential function

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Removing this device without reasonable adjustments places them at a substantial disadvantage compared to non‑disabled pupils.

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Option B — Medical Condition

(Use this section if relevant)

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[Child’s Name] has [medical condition] and uses their phone to:

• monitor continuous glucose readings

• receive blood sugar alerts

• receive seizure alerts

• contact a parent in the event of a medical episode

• manage a life‑critical medical device

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This makes the phone an essential medical device. Removing it places them at medical risk.

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Option C — Young Carer

(Use this section if relevant)

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[Child’s Name] is a young carer for [family member] and must be contactable in the event of a welfare or medical emergency.

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⭐ What I am requesting

Please confirm:

1. What reasonable adjustments will be made for [Child’s Name] before the phone ban is enforced.

2. That [Child’s Name] will not have their phone confiscated without an individual assessment of their needs.

3. The name of the staff member responsible for ensuring these adjustments are implemented consistently.

4. That the school will record this as part of [Child’s Name]’s support plan.

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Legal basis

Under the Equality Act:

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• Schools must make reasonable adjustments.

• The duty is anticipatory.

• Adjustments must be made before a child is placed at a disadvantage.

• Failure to make adjustments is unlawful discrimination.

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Response Time

Please provide a written response within 10 working days.

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Yours sincerely,

[Your Name]

Parent of [Child’s Name]

[Your Contact Details]

 

 

 

LETTER 7 — SUBJECT ACCESS REQUEST (YOUR CHILD’S DATA)

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What this letter does:  This forces the school to hand over all data they hold on your child, including any data collected through the wireless system. This exposes whether the system is tracking devices, logging activity, or collecting information without telling parents.

What to expect back:  A full data bundle containing everything they hold on your child.

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Timescale: 1 calendar month

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⭐ LETTER 7 — SUBJECT ACCESS REQUEST (CHILD’S DATA)

 

Subject: Subject Access Request — [Child’s Full Name] — [Date of Birth]

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Dear Data Protection Officer / [Headteacher’s Name],

I am writing as the parent of [Child’s Full Name], date of birth [DOB], a pupil at [School Name], to make a Subject Access Request under the right of access in UK data protection law.

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This request is made under:

• The right of access in UK data protection law

• The Data Protection Act

• The school’s legal duties as a data controller

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I am requesting all personal data held by the school relating to my child, including any data collected through the school’s wireless network (including WiFi 6E systems).

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Please provide the following:

1. All personal data held on school systems

Including:

• School management information systems

• Behaviour records

• Attendance records

• Safeguarding notes (where legally permissible)

• Any internal notes, logs, or communications relating to my child

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2. Network and device data

Including:

• Device identifiers (MAC addresses, serial numbers, etc.)

• Connection timestamps

• Any browsing or activity data collected through the school’s WiFi system

• Any logs showing when my child’s device connected to the network

• Any data collected by cloud‑managed WiFi platforms (e.g., Cisco Meraki or similar)

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3. Data shared with third parties

Please confirm:

• The identity of all third‑party data processors who handle my child’s data

• What categories of data were shared

• The legal basis for each category of processing

• The retention period for each category of data

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4. Data relating to school devices

If my child uses a school‑issued device, please provide:

• All logs

• All monitoring data

• All filtering data

• Any reports generated about their usage

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Verification

If you require proof of my identity or relationship to my child, please confirm what documentation you need.

Response Time

This request is free of charge and must be responded to within one calendar month.

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Yours sincerely,

[Your Name]

Parent of [Child’s Name]

[Your Contact Details]

 

 

 

LETTER 8 — DATA PROTECTION IMPACT ASSESSMENT REQUEST

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What this letter does:  This forces the school to provide the legally required assessment they must complete before installing any system that processes children’s data. If they cannot provide it, they have broken data‑protection law.

What to expect back:  The assessment, or an admission that they never did one.

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Timescale: 20 working days

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⭐ LETTER 8 — DPIA REQUEST (DATA PROTECTION IMPACT ASSESSMENT)

 

Subject: Request for Data Protection Impact Assessment — Wireless System (Including WiFi 6E)

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Dear [Headteacher’s Name] / Data Protection Officer,

I am writing to request a copy of the Data Protection Impact Assessment (DPIA) relating to the installation and operation of the new wireless system at [School Name], including any equipment operating in the 6‑gigahertz frequency band (WiFi 6E).

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A DPIA is legally required before deploying any system that:

• Processes children’s personal data

• Monitors individuals in a publicly accessible area

• Collects device identifiers or network activity

• Uses cloud‑managed platforms

• Involves large‑scale processing of data relating to children

The school’s wireless system meets all of these criteria.

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⭐ What the DPIA must include

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Please provide the DPIA covering:

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1. What data is collected

Including:

• Device identifiers

• Connection logs

• Browsing activity

• Location‑based data

• Any behavioural or usage analytics

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2. How data is stored

Including:

• Cloud storage locations

• Encryption methods

• Retention periods

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3. Who data is shared with

Including:

• WiFi management providers

• Cloud service providers

• The Department for Education

• Any third‑party monitoring or filtering companies

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4. The legal basis for processing

Including:

• The lawful basis relied upon

• Any special category data considerations

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5. Risk assessment and mitigation

Including:

• Risks to children’s privacy

• Risks from cloud‑based processing

• Risks from continuous monitoring

• Measures taken to reduce these risks

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⭐ Why this request is necessary

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This request is made because:

• Cloud‑managed WiFi systems collect continuous data on children’s devices

• Children cannot opt out of the school environment

• The school has a legal duty to assess and mitigate privacy risks

• Parents have a right to understand how their child’s data is being processed

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⭐ Response Time

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Please provide the DPIA within 20 working days.

If no DPIA exists, please confirm this in writing.

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Yours sincerely,

[Your Name]

Parent of [Child’s Name]

[Your Contact Details]

 

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